WebSoftOSPayroll software for Indian companies and payroll bureaus
WebSoftOS Payroll OS is cloud payroll software built for Indian statutory payroll. It calculates PF, ESI, professional tax, LWF and TDS (old and new regime), handles arrears, bonus, gratuity, loans and full-and-final settlement, generates bank transfer files, and supports multi-company payroll with client billing for payroll outsourcing firms.
Who it is for
- Companies with 20–5,000 employees running payroll in-house
- Payroll outsourcing / payroll bureau firms managing many client companies
- Labour contractors and manpower agencies
- Companies with branches in several states (different PT and LWF rules)
Problems it solves
- Payroll takes days every month because attendance, arrears and deductions are stitched together in Excel.
- PF, ESI and PT rules (wage ceilings, state slabs) are applied by hand and errors cause notices.
- TDS projections ignore regime choice and declarations until the last quarter.
- Payroll bureaus bill clients manually from their own payroll sheets.
Key features
Payroll processing
- Payroll calendar and payroll runs with checklists
- Run snapshots, transitions and approvals
- Attendance input and biometric devices
- Arrear computation and payroll adjustments
- Parallel-run checks with discrepancy reports
Statutory
- PF configuration (wage ceiling, EPS/EDLI)
- ESI configuration
- Professional tax slabs by state
- Labour welfare fund
- Statutory registers
Income tax
- Old and new tax regime slabs
- Tax declarations and proofs
- TDS challans
- Employee YTD openings for mid-year joiners
Benefits & exits
- Bonus configuration and computation
- Gratuity configuration and ledger
- Loans and repayments
- Insurance policies, enrolment and claims
- Employee exit, clearance and F&F settlement
Payments
- Bank templates for salary files
- Bank transfer batches and records
- Bank-account change requests with approval
- Salary ledger
Multi-company & bureau
- Client companies and branches
- Client billing configuration and rate tiers
- Payroll invoices
- Labour contractors and contractor settlement
- Cost allocation templates
- Payroll SLA and case management
Integrations
- Biometric attendance devices
- Bank salary-file formats
- Accounts posting of payroll journals
- Employee self-service
Pricing
Payroll & HR ERP runs on the same WebSoftOS platform plans: a free trial, Standard at ₹999/month and Enterprise at ₹1,999/month. Each plan is a fully hosted ERP site with daily backups, HTTPS and your own domain. See pricing for current inclusions.
Implementation
Payroll go-live takes 2–4 weeks: employees, salary structures and YTD figures are imported, statutory settings are configured per state, and we run at least one month in parallel with your current payroll and resolve every discrepancy before cut-over.
Frequently asked questions
What is the best payroll software for Indian SMEs?
A good Indian payroll system must get PF, ESI, PT, LWF and TDS right automatically, produce bank files and payslips, and handle arrears and F&F without spreadsheets. WebSoftOS Payroll OS does this and adds multi-company billing for payroll bureaus; very small teams (<10 people) can often manage with a simpler payroll app.
Is it suitable for payroll outsourcing companies?
Yes. Client companies, branches, client billing rates, payroll invoices and SLA tracking are built in, so one team can run payroll for many clients and bill them from the same system.
Does it support both tax regimes?
Yes. Old and new regime slabs are configured, employees declare investments, and TDS is projected for the year. Compare regimes with the TDS calculator.
Can we run a parallel payroll before switching?
Yes. Parallel-run checks compare WebSoftOS results with your current payroll and list every discrepancy by employee and component.
Does it generate bank salary files?
Yes. Bank templates define each bank's file format, and bank transfer batches produce the file from the approved payroll run.
Related resources
Salary Calculator
Free in-hand salary calculator for India: convert annual CTC to monthly take-home after PF, ESI, professional tax and income tax (new regime FY 2025-26).
Use calculator → Free toolPF Calculator
Free PF calculator: compute employee 12% PF, employer EPF 3.67%, EPS 8.33% (₹15,000 ceiling), EDLI and admin charges per month and per year.
Use calculator → Free toolESI Calculator
Free ESI calculator: check ESI applicability (₹21,000 limit) and compute employee 0.75% and employer 3.25% ESIC contribution per month.
Use calculator → Free toolTDS on Salary Calculator
Free income tax and TDS on salary calculator for FY 2025-26: compare old vs new tax regime with standard deduction, 87A rebate, 80C, 80D, HRA and home-loan interest.
Use calculator → Free toolCTC Calculator
Free CTC calculator for employers: add employer PF, ESI, gratuity, bonus and insurance to monthly salary components to get the true cost to company.
Use calculator → Free toolGratuity Calculator
Free gratuity calculator under the Payment of Gratuity Act: 15/26 formula, 5-year eligibility, rounding of months and ₹20 lakh tax exemption.
Use calculator → TemplateSalary Sheet Excel Template
Free monthly salary sheet Excel template for India with basic, HRA, allowances, paid days, PF, ESI, professional tax, TDS and net pay formulas.
Download → TemplateMonthly Payroll Processing Checklist
Free monthly payroll checklist (Excel): attendance cut-off, joiners and exits, arrears, statutory deductions, approvals, bank file, PF/ESI/PT/TDS deposit due dates.
Download → TemplateEmployee Joining Checklist
Free employee onboarding checklist for Indian companies: documents, PAN, Aadhaar, UAN, ESI, bank details, offer letter, policies, assets and payroll setup.
Download → GuideHow to run payroll for multiple companies in India
How to run payroll for multiple companies or clients in India: entity setup, state-wise PT and LWF, PF/ESI codes, cost allocation, approvals, bank files and client billing.
Read guide → CompareManual payroll vs payroll software
Compare manual Excel payroll with payroll software: processing time, PF/ESI/PT/TDS accuracy, arrears, bank files, audit trail and compliance risk.
Read comparison → CompareSoftware for payroll outsourcing companies
What payroll outsourcing companies need from software: multi-company payroll, client billing, SLAs, contractor settlement and statutory compliance across states.
Read comparison → CompareExcel vs ERP: when it is time to move
Excel vs ERP: when spreadsheets break down for billing, stock, payroll and projects — and how to move to a cloud ERP without losing what works.
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