WebSoftOSRefinery ERP for crude receipt, tank farm, production, dispatch and finance
From the crude tanker at the port to the final invoice: temperature-corrected stock, offline SCADA and weighbridge, LIMS-linked dispatch and UAE-ready finance. Price on request.
- Offline SCADA
- ASTM D1250 stock
- Offline weighbridge
- UAE / GCC ready
WebSoftOS Refinery Suite is an industry application for ERPNext v16 that runs a refinery or petroleum terminal from crude nomination at the port to the final invoice: marine receipt, tank farm stock with temperature correction, production and mass balance, quality certification, weighbridge, truck dispatch and finance. SCADA stays isolated, and the weighbridge keeps working offline. It is quoted per site and modules, so price is on request.
What changes with Refinery ERP
Stock in the tanks never matches the books, because gauging, temperature correction and receipts are reconciled by hand.
Gauging is corrected to standard temperature and reconciled in a daily mass balance with loss buckets, so unexplained losses show within a day.
SCADA readings are re-typed into Excel, so errors creep in and operators lose time.
SCADA data moves one way through a data diode into the ERP automatically with validation, so nothing is re-typed.
Ship–shore differences, demurrage and truck weights are disputed with paper records.
A digital Statement of Facts, ship–shore reconciliation and a laytime calculator replace paper records and speed up claims.
Product that is off-spec or over a customer’s credit limit can still leave the gate.
Batch certification from the lab blocks off-spec dispatch, and a credit check runs at the order and again at the gate.
Everything in Refinery ERP
30 features across 6 modules — on top of accounting, GST, inventory and payroll.
Crude procurement & contracts
Buy crude on formula pricing and settle provisional and final invoices.
- Term and spot crude contracts with quantity tolerance and laycan windows
- Formula pricing: benchmark average plus differential plus freight
- Provisional invoice on B/L and final invoice after the pricing period
- Letter of Credit register with utilisation and expiry
- Multi-currency books with exchange gain and loss
Marine & port operations
Receive vessels digitally and settle ship–shore differences and demurrage.
- Vessel master and nomination with ETA and documents
- Berth and jetty scheduler with clash detection
- Digital Statement of Facts with time-stamped events
- Ship–shore difference and transit loss against tolerance
- Laytime and demurrage calculator per charter-party terms
Tank farm & stock
Know the real stock in every tank, corrected for temperature.
- Tank gauging with temperature correction (ASTM D1250)
- Stock at standard temperature so weather does not move the books
- Transfers between tanks and lines
- Custody meter and tank opening and closing figures
- Daily mass balance with loss classification
Production & quality
Run production against assay and certify each batch before it leaves.
- Production runs with yields against crude assay
- Batch certification linked to the lab (LIMS)
- Certificates of Quality for each product batch
- Off-spec batches blocked from dispatch
- Slate comparison using current product prices
Weighbridge, gate & dispatch
Weigh, queue and load trucks even when the network is down.
- Offline-first weighbridge that keeps printing tickets without the network
- RFID and ANPR at the gate with automatic weight capture
- Token queue and automatic loading bay allocation
- Delivery notes and invoices created from the loading
- Weigh-versus-meter check on every truck
Finance & compliance
Post operations to the books with credit control and approvals.
- Real-time credit check at the order and at the gate
- Automatic postings from operations to the ledger
- VAT 5% with a UAE e-Invoicing (Peppol) connector
- Corporate Tax readiness and period-close workflow
- 40+ configurable approval workflows with maker–checker
How work flows in Refinery ERP
- 1
Nominate
The vessel is nominated against a crude contract with laycan and documents.
- 2
Receive
Discharge is logged digitally and ship and shore figures are reconciled.
- 3
Store and refine
Tank stock is temperature-corrected and production runs post yields and losses.
- 4
Certify and load
The lab certifies the batch, and trucks are weighed, queued and loaded.
- 5
Invoice
Delivery posts the invoice and the ledger entries automatically.
Reports and registers, ready on day one
No spreadsheets to build — these come with the app and filter by company, branch and date.
Daily mass balance
Opening, receipts, production, dispatch and closing with losses classified.
Tank stock at standard temperature
Volume and mass per tank, corrected to 15°C.
Ship–shore reconciliation
Differences and transit loss against tolerance per vessel.
Laytime and demurrage
Time used against charter-party terms with the amount claimed.
Batch quality certificates
Lab results and certification status per batch.
Weighbridge tickets
Gross, tare and net with the weigh-versus-meter check.
Customer credit exposure
Outstanding against limit by customer.
Crude slate comparison
Netback value of crude options using assay yields.
Ask your Refinery ERP in plain language
Hermes AI agents read your live data, answer questions and prepare drafts. A person always reviews and submits.
Built on the WebSoftOS core
GST & e-invoicing
GST invoices, e-invoice and e-way bill generated from the same transaction.
Inventory & warehouses
Batches, expiry, multiple godowns and stock that always matches the books.
Statutory payroll
PF, ESI, professional tax and TDS calculated in one payroll run.
Hermes AI agents Add-on
Add-on for every app: agents answer questions on live data and draft routine entries for your approval.
Daily backups
Every site is backed up daily and served over HTTPS.
Your own domain
Run on a WebSoftOS subdomain or your own domain with role-based access.
Who it is for
- Crude oil refineries, from simple hydroskimming to conversion refineries
- Bitumen, lube and base-oil plants and condensate splitters
- Petroleum storage terminals, bunkering companies and product traders with tank farms
- Re-refining and used-oil recycling plants
Integrations
- Plant SCADA through a one-way data diode and a bridge in the industrial DMZ
- Weighbridge, RFID and ANPR hardware at the gate
- UAE e-Invoicing (Peppol) connector
- ERPNext v16 accounts, purchase, sales and inventory
Combine with other modules
Every WebSoftOS module runs on the same accounts and login, so you can add more as you grow.
Pricing
Refinery ERP is quoted for your business: the price depends on users, sites and modules. Contact us for price and we will reply with a quote and a tailored demo. It runs on the same hosted WebSoftOS platform with daily backups and HTTPS.
Implementation
Refinery Suite is delivered as a scoped project on-premise or in a UAE-hosted private cloud. We map your tanks, products, contracts and approval workflows, connect SCADA and the weighbridge, and train the marine, tank farm, laboratory, gate and finance teams. Scope and timeline depend on the site, so please contact us for a plan and a quote.
Frequently asked questions
How much does Refinery Suite cost?
Pricing depends on the plant, the modules you need and the number of users, so it is quoted per site. Use the contact form and we will send a quote with a tailored demo.
Does SCADA have to be connected to the internet?
No. SCADA stays isolated in the plant network. Readings move one way through a hardware data diode to a bridge, and from there into the ERP automatically with validation.
What happens to the weighbridge when the network is down?
The weighbridge is offline-first: it keeps weighing, printing tickets and opening barriers, and syncs to the ERP when the connection returns.
Does it correct stock for temperature?
Yes. Tank readings are corrected to standard temperature using ASTM D1250 factors, so stock is not changed by the weather, and a daily mass balance classifies the losses.
Is it suitable for the UAE?
It is designed for UAE and GCC operators, with VAT at 5%, a UAE e-Invoicing (Peppol) connector and Corporate Tax readiness. Hosting can be on-premise or a UAE private cloud.
Can I change the approval workflows?
Yes. More than 40 workflows come ready, and your team can adjust states, roles and SLAs in the ERPNext Workflow builder.
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