WebSoftOSFleet & vehicle running cost calculator
Vehicle running cost per km = (variable costs + fixed costs) ÷ km run. Variable costs are fuel, tyres, maintenance and tolls; fixed costs are driver salary, EMI, insurance and permits/road tax. Fixed cost per km drops the more a vehicle runs, so utilisation is the biggest profit lever.
Result
| Fuel / vehicle / month | ₹1,80,000 |
|---|---|
| Tyres, maintenance & tolls | ₹32,600 |
| Fixed cost (driver, EMI, insurance, permits) | ₹78,333 |
| Total cost / vehicle / month | ₹2,90,933 |
| Cost per km | ₹36.37 |
| Fixed cost per km | ₹9.79 |
| Fleet cost / month (10 vehicles) | ₹29,09,333 |
| Fleet cost / year | ₹3,49,12,000 |
Fixed cost per km falls as vehicles run more kilometres — idle days are the most expensive part of a fleet.
Reducing cost per km
- Raise utilisation — fewer idle days and fewer empty return trips.
- Track mileage per vehicle per driver; a 10% drop in mileage usually means a fuel or engine problem.
- Log tyre fitments by position and km to catch premature wear.
Frequently asked questions
What is the average running cost of a truck per km in India?
It varies widely by vehicle size, route and loading, but for heavy trucks it commonly lands in the ₹25–45 per km range including fixed costs. Calculate your own above.
More free resources
Fuel Cost Calculator
Free fuel cost calculator: distance, mileage and fuel price to fuel required, cost per trip, cost per km and monthly fuel spend.
Use calculator → Free toolTrip Profit Calculator
Free truck trip profit calculator: freight minus fuel, tolls, driver bata, loading and commission — profit, margin, per-km figures and break-even freight.
Use calculator → TemplateVehicle Expense Sheet
Free vehicle expense tracker for trucks and fleets: date-wise fuel, tolls, repairs and other expenses with odometer readings, mileage and cost per km.
Download → TemplateFleet Maintenance Schedule
Free fleet maintenance tracker: last service km and date, service interval, next due km/date, insurance, fitness and permit expiry for every vehicle.
Download →