APAAR ID for schools: consent, refusals and the student records you need to keep clean

Where the rules stand, as reported

• CBSE circulars of August 2025 made generating an APAAR ID a precondition for registering Class IX to XII students for board exams from the 2026 session.
• Parental consent is required to generate the ID, and the model consent form was criticised for not offering a way to decline.
• For the 2026 List of Candidates, CBSE allowed schools to submit without an ID where parents refused (marked “REFUSED”, with the refusal kept on file) or where the ID could not be generated (“NOGEN”).
• In July 2026 the Supreme Court heard a challenge to the scheme and, as reported, indicated it would direct that the consent form allow parents to refuse. We have not seen the formal order.

Treat all of this as moving. Read the latest CBSE circulars and the case status before you instruct parents.

What does not change: clean student records

Whatever the final rule, the school needs accurate records, because APAAR generation and the board LOC are built from them.

• Student name and date of birth exactly as in the birth certificate or the record you will submit, with one spelling used everywhere.
• Parent or guardian name, mobile number and relationship, verified.
• Admission number, class, section and board registration data in one master record.
• Consent status for each student: given, refused or pending, with the date and who recorded it.
• A copy of any written refusal, kept as the reference needs.
• The APAAR ID, once generated, stored against the student and not re-typed in several places.

A checklist before the LOC

• List students with consent given, refused and pending, and chase the pending ones in writing.
• Check name and date-of-birth mismatches between records, the application form and the ID.
• Fix data errors at the source in the student master, not only on the form.
• Keep every refusal on file.
• Record each student’s final status before the list is submitted.