WebSoftOS
Payroll & HR ERP · Illustrative scenario
How a payroll bureau runs 14 client companies without 14 spreadsheets
Anantha Payroll Services (fictional) · Bengaluru, Karnataka. A payroll outsourcing firm processing salaries for 14 client companies and about 1,800 employees.
Illustrative scenario. The company in this story is fictional. It shows how a business of this profile would typically set up and use WebSoftOS. It is not a customer testimonial and it does not report measured results.
The starting point
- Each client had its own Excel workbook with its own PF, ESI and professional tax settings.
- Statutory returns and bank transfer files were prepared by hand every month.
- Billing clients for the payroll service was a separate manual exercise.
How WebSoftOS would be set up
- One company per client with its own salary structures and statutory settings.
- Monthly attendance import, salary processing with PF, ESI, PT, LWF and TDS.
- Bank transfer files and payslips per client.
- Multi-company client billing for the bureau’s own fees.
Before and after
| Step | Before | With WebSoftOS |
|---|---|---|
| Attendance | Emailed Excel per client | Imported into each client company |
| Salary run | Per-client workbook | Processed per company with statutory rules |
| Bank file | Prepared manually | Generated from the processed payroll |
| Bureau fee | Separate invoice sheet | Billed from the same system |
What the team can do afterwards
- Clients are isolated by company with their own settings.
- Statutory calculations are consistent across clients.
- Month-end is a repeatable run instead of 14 different workbooks.
Rollout
Typical rollout: 2–3 weeks to onboard the first 3–4 clients, then about a day per additional client.