WebSoftOS
Construction ERP · Illustrative scenario
How a contractor with 9 live sites keeps BOQ, RA bills and project margin in one system
Veerbhadra Infra Projects (fictional) · Jaipur, Rajasthan. A mid-size civil contractor running 9 live road and building projects with about 120 site staff and 6 subcontractors.
Illustrative scenario. The company in this story is fictional. It shows how a business of this profile would typically set up and use WebSoftOS. It is not a customer testimonial and it does not report measured results.
The starting point
- BOQ revisions and variation orders were tracked in separate Excel files per project, so nobody could state the current contract value.
- Client and subcontractor RA bills were prepared by hand from measurement sheets, and retention was tracked on paper.
- Profit per project was only known at closing, after the money was already spent.
How WebSoftOS would be set up
- One company with 9 projects, each with its BOQ imported from Excel and a cost-code budget.
- Client RA bills linked to BOQ items; subcontractor work orders and RA bills with advance and back-charge recovery.
- Daily progress reports and material issue from site stores, reconciled against planned consumption.
- Approval roles: site engineer → project manager → accounts head.
Before and after
| Step | Before | With WebSoftOS |
|---|---|---|
| BOQ revision | New Excel copy emailed around | Revision recorded against the BOQ with history |
| Client RA bill | Typed from measurement sheet | Raised from BOQ items and measured quantities |
| Retention | Noted in a register | Posted as retention entries, released against the bill |
| Project margin | Known after closing | Budget vs actual visible during execution |
What the team can do afterwards
- Contract value reflects approved variations at any date.
- Subcontractor payments are tied to certified RA bills.
- Budget alerts surface cost overruns while there is still time to act.
Rollout
Typical rollout of this size: 3–4 weeks, including BOQ import and a pilot on one project before the rest go live.